Baggrow

Fletchertown

Mealsgate

Watch Hill

ALLHALLOWS PARISH COUNCIL

RISK POLICY

The Council has approved Standing Orders and Financial Regulations that set out in detail how financial matters should be dealt with and these are the practice of the Council

Each member of the Council and each new member is provided with a copy of the model Code of Conduct as a guide to their obligations as a Parish Councillor

At each Parish Council meeting a schedule of accounts and financial statement is produced so members have up to date information about the Council’s financial position and this statement is recorded in the Council minutes

Only members of the Council may sign cheques. There must be two signatories to a cheque who are also required to initial the counterfoil. Only emergency payments are made outside of meetings. The clerk may be authorised by two signatories to make online payments

The Council’s Insurance Policy is checked annually to ensure it provides the correct level fidelity cover. Such cover should be the amount of Council funds held in the bank accounts.

There is no petty cash held by the clerk. Postage etc is to be claimed through the quarterly Clerks Account. All payments received are to be given a receipt and the money banked within five working days

All public seats, bus shelters and other equipment owned by the Council are to be inspected annually to ensure they are in good order

The equipment on the Play Park will be inspected regularly and annually by a suitably qualified independent inspector.

Representatives of the Parish Council will hold regular meetings with the Allhallows Centre Management Committee to discuss mutual issues.

The grass cutting contractor will hold public liability insurance in the sum of at least 5 million pounds.

The clerk’s contract of employment seeks to ensure the relationship between the clerk and council is set out for the benefit of both parties and the clerk is aware of his responsibilities.   

The council will check annually that it is compliant with the General Data Protection Regulation (GDPR) and register as a Data Controller with the Information Commissioner (ICO).

The council records kept on the clerk’s computer will be password protected.

This Risk Policy will be reviewed and approved by council on an annually.

Adopted on 2nd March 2022

Signed …………………………….

                  Chairperson

Signed…………………………….

                   Clerk