Baggrow
Fletchertown
Mealsgate
Watch Hill
Allhallows Parish Council
Web Site http://www.allhallowspccumbria.co.uk/
20th April 2022
Dear Councillor
The Annual Meeting of Allhallows Parish Council will be held in the Allhallows Community Centre, Fletchertown on Wednesday 4th May 2022 at 7.00pm (following the Annual Parish Meeting). The agenda is printed below, and I hope you will be able to attend.
Yours faithfully
Trevor Gear
Trevor GEAR (Clerk)
AGENDA
1. Apologies
To receive apologies for absence
2. Election of Chair 2022/23
To elect the Chair for the ensuing year.
3. Election of Vice Chair 2022/23
To elect a Vice Chair for the ensuing year.
4. Portfolio holders 2022/23
To appoint Portfolio holders for 2022/23
5. Declaration of Interests
(i) Register of Interests: Councillor’s are reminded of the need to update their register of interests.
(ii) To declare any personal interests in any item on the agenda and their nature.
(iii) To declare any prejudicial interests in any item on the agenda and their nature. (Councillors with prejudicial interests must leave the room for the relevant item(s))
6. Minutes
To consider the approval of the minutes of the last meeting of the Council held on 2nd March 2022(copy attached)
7. Police Matters
To receive a report on Police matters that affect the Parish.
8. Public Participation
To receive items from members of the public (members of the public are allowed 5 minutes to raise items at the discretion of the Chairman)
9. Exclusion of the Press and Public
To resolve whether, in accordance with Section 100A (4) Local Government Act 1972, members of the public (including the press) should be excluded from the meeting during discussion of the item of business (Items 34) because it involves the likely disclosure of exempt information as defined in paragraphs 1 &2 Schedule 12A of the Act.
10. Correspondence for information
To receive items of correspondence received since the last meeting.
11. Clerk’s report
To receive a report from the clerk on any actions taken since the last meeting.
12. Allhallows Centre
To receive a report on Allhallows Centre
13. Borough and County Councillor’s reports
To receive reports from
Councillor Johnson -
Councillor Lister – Cumbria County Council
14. Planning
To consider the following planning matters
(i) Applications for consultation
(ii) Decisions
(iii) Appeals
(vi) Any other planning related correspondence:
15. Accounts
(i) To receive a statement of the finances of the Council (copy attached)
(ii) To authorise the payment of Accounts.
(iii)To complete the Annual Governance Statement 2021/22
(vi) To accept the Accounting Statements 2021/22
(v) To authorise the chair to sign the Certificate of Exemption 2021/22
(iv) To note period of Public Rights
(iiv) Publication of audit documents
16. Councillor’s holding Portfolio’s
To consider any reports from councillors holding portfolios: -
Councillor Bowness – Allotments
Councillor Faulder – Play Park
Councillor Barton – Flooding
Councillor Mansfield – Outside bodies
17. Pride in the Parish
To further discuss the above
18. Vacancies
To discuss any applications for co-
19. Parking -
To consider any proposal to ease the parking situation in Fletchertown.
20. NALC Letter
To consider the letter from NALC dated 11 March 2022
21. Hedge Cutting, West Street, Fletchertown
To receive an update from Highways
22. Baggrow Lonning
To receive an update on the above
23. Local Government Reorganization
To receive an update on the above.
24. Weekend of Celebration – Queens Platinum Jubilee
To consider any proposals
25. Boundary Hedge cutting
To receive any update.
26. Damaged seat, Fletchertown
To receive any update
27. Restoration of former Bonfire Site, Fletchertown
To receive an update
28. Dog Bin – Baggrow Lonning
To consider the above
29. Geological Disposal Facility in Allerdale
To receive an update on the above
30. Safeguarding Policy
To approve the draft Safeguarding Policy (attached) and appoint a Safeguarding
Officer
31. Progress Reports
To receive a report on the projects in hand and to consider future projects.
(i) Parish Newsletter (Clerk) (Articles by mid-
32. Insurance Renewal
To consider the above
33. Councillor reports and items for future agenda
Each Councillor is requested to use this opportunity to report minor matters of
information not included elsewhere on the agenda and to raise items for
discussion at the next meeting.
34. Solicitors Letter
To receive an update on the above
35. Date and time of next meeting
7.00pm Wednesday 4th July 2022 at Allhallows Centre, Fletchertown