Allhallows Parish Council

A meeting of the Allhallows Parish Council was held in the Main Hall, Allhallows Community Centre, Fletchertown (Socially distanced and with face coverings) at 7.00pm, Wednesday 4th November 2020.

PRESENT: Messrs.: M. Abbott, R. Bowness, M. Bowness, S. Barton, and J. Mansfield

Also, Present: T. Gear (Clerk)

Apologies: C. Mackenzie, G. Edmondson, J. Lister (County Councillor) and M. Johnson (Borough Councillor)

Councillor M. Abbott in the Chair

88/2020 DECLARATIONS OF INTERESTS

None

89/2020 MINUTES

On the proposal of S. Barton and seconded by R. Bowness it was RESOLVED that the minutes of the meeting held on 2nd September 2020 be approved and signed as a correct record.

90/2020 POLICE MATTERS

There were no apologies or report from the police.

91/2020 PUBLIC PARTICIPATION

There were no members of the public present but the placing of refuse bins on the access road between North and South Street by some residents of North Street obstructing the flow of traffic was brought to attention. The clerk to raise with Allerdale Borough Council.

92/2020 CORRESPONDENCE

i)  Information on Scam e-mails to councils had been shared.         

ii) Information pack for Community Leaders had been received and circulated.

iii)  A considerable amount of correspondence regarding the Coronavirus (Covid -19) continued to be received and circulated.

iv) Information regarding Cumbria Action for Health & Mental Health Provider Forum Bulletins had been circulated.  

v) Information regarding Cumbria Arts and Culture Network Newsletter had been circulated

vi) An e-mail ‘Cumbria CVS – Get into Volunteering’ had been circulated

vii) Information on “What matters to you. Next Meeting Thursday 5th November” had been circulated.

viii) An e-mail regarding Alcohol Awareness week 2020 16-22 had been circulated.

x) A copy of the Cumbria Local Nature Partnership (CLNP) news had been received and circulated.

xi) CALC update on Local Government Re-organization in Cumbria had been received and circulated.

xii) Autumn Half Term Activity and Support Directories had been circulated.

xv) Information on Nature recovery Lunchtime talks – Cumbria Local Nature Partnership (CLNP) had been received and circulated.

X)  An e-mail “Standards Matter 2: Public Consultation and Public Sector Surveys” had been received and circulated. Also, information on CALC Code of Conduct Training 25th November 2020.

ix) An e-mail regarding the Review of Statement of Licensing Policy from Allerdale Borough Council had been received and circulated

iix) The Allerdale and Copeland Joint Newsletter had been received and circulated

iiix) The CALC Newsletter September/October 2020 had been circulated.

xiv) Minutes of the CALC three tier meeting on 17th September which Councillor Collins attended had been circulated.

xv) Information regarding Cumbria CVS Trustee Recruitment had been circulated

ivx) An e-mail regarding NALC Free Webinar GDPR Update had been circulated

iivx) An NHS Public Consultation had been circulated.

iiivx) Information on the Community Learning & Skills Partnership Programme and North West Ambulance Service – How to Save Life had been circulated.

vix) A request for financial support for the maintenance of the church yard at All Saints Church had been received. On the proposal of J. Mansfield and seconded by M Abbott it was agreed to donate £350.00.

vx) A letter had been received from the Great North Air Ambulance seeking financial support for their vital service. On the proposal of R. Bowness and seconded by S. Barton it was agreed to donate £100.00.  

93/2020 CLERKS REPORT

The clerk gave a brief report on matters that had arisen since the last meeting which included: -

i) He had received a request for information on drainage associated with the George Moore Industrial Unit but was unable to assist apart from suggesting agencies that may hold plans.

94/2020 ALLHALLOWS CENTRE

G. Edmonson provided a written report which was read. Of particular concern was the damage caused to the centre car park surface by an unauthorized large vehicle. It was agreed to put in place measures to prevent re-occurrence as a matter of urgency. Estimates to be obtained.

  

95/2020 BOROUGH AND COUNTY COUNCILLOR’S REPORTS

There no reports from either the Borough or County Councillors. Concerns were expressed that because of the lack of attendance the council had little or no information as to what was happening at either Borough or County Council level.  It was agreed that the clerk write to the elected representatives requesting that in their absence a bullet point report on the activities of their respective councils be available for meetings.

95/2020 PLANNING MATTERS

Applications for consultation

None

Decisions

None

 (c) Appeals

None

(d) Planning related correspondence

An e-mail giving details of the Allerdale Borough Council Draft Workington Town Centre Supplementary Planning Document (SPD) had been circulated.

NALC response to the white paper called ‘Planning for the Future’ had been circulated.

96/2020 ACCOUNTS

i) The payment of accounts since the last meeting were ratified and the following accounts were approved for payment: -

 

T Gear    Clerks Account (July/Aug./Sept.)              £637.82

HMRC    Income Tax               £115.34

Allhallows Centre  Room Hire                   £9.00

All Saints Church     Churchyard Maintenance (Donation)            £350.00

GNAA    Donation               £100.00

ii) Balances as at    

4.11.20   Current Account                         £10471.22

4.11.20   Deposit Account      £4541.86

 

97/2020 COUNCILLOR’S PORTFOLIO’S

R. Bowness advised that the allotments were wet. The clerk mentioned the collection of next year’s rents which would normally take place before the February meeting but because of the change of meetings schedule/dates will now take place before the March meeting.

G. Edmondson provided a written report in which she said the play area was wet and unusable but was drying out.

S. Barton indicated that there had been no issues with flooding since the last meeting.

98/2020 VE DAY 75 – 8th MAY 2020

As there unlikely to be any events in the foreseeable future this item is to be removed from the agenda.

99/2020 VACANCIES

The clerk read an e-mail of resignation from L Read There were now four vacancies which should be filled by co-option as soon as possible.

100/2020 SPEEDING B5299

There still had not been any feedback from Highways. The clerk to chase again

101/2020 PARKING - FLETCHERTOWN
This problem was raised but there is no immediate solution

102/2020 FOOTWAY LIGHTING

A letter had been received from M Johnson , Deputy Leader of Allerdale Borough Council which was read, in which he stated that the requirement for Town and Parish Councils to contribute to the energy costs of footway lighting for several reasons had been postponed.

103/2020 NOTICEBOARD - FLETCHERTOWN

The clerk reported on the condition of the said noticeboard. R Bowness agreed to see what can be done to improve the condition.

104/2020 FINANCIAL REGULATIONS 2020G

In the light of recent changes to the way the council’s finances are managed the financial regulations had been amended to reflect those changes and were approved by all present.

105/2020 APPEAL – ALLOTMENT 8A

The council had received an appeal against its decision not to renew the tenancy of the above allotment in April 2021.The council considered the correspondence and photographs submitted on behalf of the tenant. They also considered the warnings regarding the condition of the allotment which dated back to 2014 together with the land is not being used as an allotment and there was a waiting list for allotments. Members decided to confirm it original decision. The clerk to inform the tenant.

106/2020 HEDGE CUTTING, WEST STREET, FLETCHERTOWN

Members were concerned that some hedges on West Street, Fletchertown had not been cut this year and were overhanging the footway causing pedestrians to step into the roadway. The clerk to report to highways.

107/2020 GRASS CUTTING CONTRACT 2021

It was agreed that the clerk should put the above contract out to tender. Members to provide areas that they wish to be included in the tender.

108/2020 BUILDING WORKS – ALLHALLOWS CENTRE

The clerk had received a letter from the preferred contractor stating he was unable to carryout the work. Other contractors to be asked for an estimate and timescale.

109/2020 BAGGROW LONNING

A farmer had brought to attention the condition of the upper part of the lonning including a broken pipe and the fact that the lonning was in such condition that he had damaged his tractor. This had been brought to the attention of J Lister and Amber Sykes, but no response had to date been received.

110/2020 BUDGET – PRECEPT 2021/22

The clerk provided a draft budget for 2021/22 which was discussed, and it was agreed to set the Precept 2021/22 at £9700 which is the same as the current year.

  

111/2020 PROGRESS REPORTS

Any items for the next newsletter should be forwarded to the Clerk by mid-

February 2021

112/2020 ITEMS FOR NEXT MEETING

   Parking – Fletchertown

 Feedback on Speeding on B5299

 Baggrow lonning

 Grass cutting contract

 Hedge cutting, West Street

 Winter Wonderland Event

 

113/2020 DATE OF NEXT MEETING

The next meeting will be held on Wednesday 4th January 2021 at Allhallows Centre, Fletchertown at 7.00pm.

The meeting closed at 8.40pm

Signed……………………………….

  Chairman