Baggrow

Fletchertown

Mealsgate

Watch Hill

Allhallows Parish Council

A meeting of the Allhallows Parish Council was held in the Aspatria Community Centre, King Street, Aspatria on Monday 13th July 2020 at 7.30pm.

PRESENT: Messrs.: M. Abbott, R. Bowness, M. Bowness, S. Barton, J. Mansfield and L. Read

Also, Present: T. Gear (Clerk), J. Lister (County Councillor) and one member of the public.

Apologies: G. Edmondson, C. Mackenzie and M. Johnson (Borough Councillor)

Councillor M. Abbott in the Chair

41/2020 STATEMENT OF NECESSITY

As this meeting was to be held during the Covid -19 Pandemic members agreed that a physical meeting was necessary and agreed a Statement of Necessity which was signed by the chair at the start of the meeting.

42/2020 RISK ASSESSMENT

As this meeting was to be held during the Covid -19 Pandemic the clerk had prepared a Risk Assessment to ensure the Health and Hygiene of members which had been previously circulated was agreed and signed by the chair at the start of the meeting.

43/2020 DECLARATIONS OF INTERESTS

None

44/2020 MINUTES

On the proposal of M. Abbott it was RESOLVED that the minutes of the meeting held on 4th March 2020 and statements regarding the meetings that were to be held on 8th April 2020, the Annual Parish Council Meeting which was to be held on 6th May 2020 and the meeting to be held on 3rd June 2020 be approved and signed as a correct record.

45/2020 POLICE MATTERS

There were no apologies or report from the police. Although the attendance of police and reports for Town and Parish Council meetings was discussed. Also, the new police newsletter was discussed in the light of comments made by Cockermouth Town Council.

46/2020 PUBLIC PARTICIPATION

The member of the public raised the effects of cutting the highway verges in the parish and the effect that it has on flowers and wildlife. J. Lister explained the current highway practice of cutting twice a year but would take the comments to the highways sub-committee.

47/2020 CORRESPONDENCE

i)  The CALC Circulars for April/ May had been forwarded to members and there were no matters arising.              

ii) A letter from Citizens Advice Allerdale had been received seeking financial support. On the proposal of R. Bowness and seconded by L. Read it was agreed to donate £75.00 to their work particularly in Aspatria.

iii)  A considerable amount of correspondence regarding the Coronavirus (Covid -19) had been received and circulated.

iv) Information regarding Cumbria Action for Health & Mental Health Provider Forum Bulletin had been circulated.  

v) Information regarding Cumbria Arts and Culture Network: Covid-19 had been circulated

vi) Useful Weblinks from recent NALC meeting with Transport Planning Society had been circulated

vii) A new briefing: Cumbrian Coal Mine and Cumbria MUD Patch had been circulated.

viii) Information on the new Code of Conduct Consultation had been circulated.

ix) Information on holding virtual meetings had been circulated.

x) An invitation to a Climate Change webinar had been received and circulated.

xi) Several CALC and NALC updates had been received and circulated  

xii) The Cumbria County Council Cumbria Covid -19 Data and Information Sharing Protocol had been received and signed under delegated powers.

48/2020 CLERKS REPORT

The clerk gave a brief report on matters that had arisen since the last meeting and apologized for the amount of information he had forwarded regarding the Coronavirus (Covid-19)

49/2020 ALLHALLOWS CENTRE

G. Edmonson provided a written report (copy attached) and highlighted the work needed to be done so that the centre could re-open safely which is likely to be September at the earliest.

50/2020 DISTRICT AND COUNTY COUNCILLOR’S REPORTS

J. Lister addressed the meeting and indicated that because of the work during the pandemic there is likely to be a £2 million shortfall in County Council budget which will be met from reserves. He also advised that the independent group on the Borough Council had fractured and the next full council meeting will be held on zoom. The difficulty in operating the new parking machines was highlighted.

51/2020 PLANNING MATTERS

Applications for consultation

None

Decisions

None

 (c) Appeals

None

(d) Planning related correspondence

None

52/2020 ACCOUNTS

i) The payment of accounts since the last meeting were ratified and the following accounts were approved for payment: -

Aspatria Community Centre Room Hire      £14.00

T Gear    Printing (Letter)        £43.80

WG & JB Hort. Serv.  Grass cutting (July)              £246.00

WG & JB Hort Serv.  Grass cutting (August)              £246.00

Allerdale Borough Council Playpark (Inspection)     £67.20

Citizens Advice Allerdale Donation      £75.00

ii) Balances as at    

13.7.20   Current Account                         £8007.77

13.7.20   Deposit Account    £4541.86

 

iii) Members assisted the clerk to complete the Annual Governance Statement 2019/20 which was signed by the Chair.

vi) The Annual Accounts for 2019/20 which had been previously circulated were approved and Accounting Statement 2019/20 was signed by the Chair.

v) The Chair was authorized to sign the Certificate of Exemption 2019/2020.

53/2020 COUNCILLOR’S PORTFOLIO’S

R. Bowness presented photographic evidence of misuse of Allotment No 7. It was agreed to terminate the tenancy. He also produced evidence that Allotment No 8A was not being cultivated or kept in a tidy condition. This is an annual problem with this allotment, and it was agreed not to renew the tenancy next year. The clerk to write to the tenants.

G. Edmondson provided a written report (copy attached) on the playpark which was read to the meeting. Members appreciated the work that she had done so that the playpark could re-open safely.

S. Barton indicated that there were no issues with flooding.

J. Mansfield advised that in view of the pandemic and lockdown there had been no outside meetings.

54/2020 VE DAY 75 – 8th MAY 2020

Once the pandemic is over it was agreed to hold a commemorative event the details of which will be announced in due course.

55/2020 VACANCIES

There remained three vacancies which should be filled by co-option as soon as possible.

56/2020 SPEEDING B5299

Still waiting for feedback from Highways. The clerk to chase again

57/2020 BANK ACCOUNT WITH ONLINE FACILITIES

The clerk explained the difficulties during the pandemic which highlighted the need for this type account but will try again.

58/2020 PARKING - FLETCHERTOWN
This problem was raised but there is no immediate solution

59/2020 FOOTWAY LIGHTING

Councillors had carried out a physical survey of the lights the results of which had been report to Allerdale Borough Council. The clerk had prepared a letter for circulation to residents seeking their views. One suggestion that had been put forward so far was to switch off the lights between 12night and 5am which had been put to Allerdale Borough Council and a response is awaited.

60/2020 BI-MONTHLY MEETINGS AND START TIME

Following the poor attendance at the March meeting it was suggested that there may be a more commitment if the meetings were made bi-monthly and at an earlier time. This was discussed and it was agreed that meetings should be by-monthly with a start time of 7pm.

61/2020 PLAY PARK INSPECTION

The findings of the latest annual play park inspection which G. Edmondson had provided in summary form were discussed and this item is to be put on the next agenda.

62/2020 TELECOMMUNICATION ISSUES – FLETCHERTOIWN

This item was deferred to the next meeting

63/2020 PROGRESS REPORTS

Any items for the next newsletter should be forwarded to the Clerk by mid-

July 2020

64/2020 ITEMS FOR NEXT MEETING

  

 Parking – Fletchertown

 Feedback on Speeding on B5299

VE DAY 75 - 8th May 2010

 Baggrow lonning

 Telecommunication Issues, Fletchertown

 Footway Lighting

 Highways issues - Fletchertown

65/2020 DATE OF NEXT MEETING

The next meeting will be held on Wednesday 2nd September 2020 at Allhallows Centre, Fletchertown at 7.00pm.

The meeting closed at 8.45pm

Signed……………………………….

  Chairman