Baggrow

Fletchertown

Mealsgate

Watch Hill

Allhallows Parish Council

A meeting of the Allhallows Parish Council was held in the Allhallows Centre, Fletchertown, Aspatria on Wednesday 7th November 2018 at 7.30pm.

PRESENT: Messrs. M. Abbott, R. Bowness, B. Finlay (also Borough Councillor), C. Mackenzie, L. Read, J. Mansfield and G. Edmondson.

Also, Present: T. Gear (Clerk), D. Wilson (Borough Councillor), J. Lister (County Councillor) and a member of the public.

Apologies: S. Barton

    Councillor M. Abbott in the Chair

199/2018 DECLARATIONS OF INTERESTS

None

200/2018 MINUTES

On the proposal of L. Read and seconded by G. Edmondson it was RESOLVED that the minutes of the meeting held on 3rd October 2018 be approved and signed as a correct record.

201/2018 POLICE MATTERS

A report had been submitted by PCSO P. Crome which had been circulated in which the officer sought views on re-introducing the 10 weekly meetings with parishes.

202/2018 PUBLIC PARTICIPATION

There were no members of the public present and no matters were raised on their behalf.

203/2018 CORRESPONDENCE

An e-mail had been received from CALC on “What does the World Heritage Status mean if you live or work in the Lake District?

An e-mail on Preventing a stroke – a request for some short feedback for a Cumbrian pilot had been received.

The October update had been received on the North West Coastal Access project.

vi)         A letter of thanks had been received from Great North Air Ambulance for the

              £100.00 donation.

          v)          An e-mail had been received seeking volunteers for the Independent Custody

            Visiting (ICV) Scheme.

          iv)         An e-mail had been received regarding Solway, Border & Eden: Call for Projects.

         iiv)        An e-mail had been received regarding “The Flood Hub website is live”

        iiiv)         The CALC AGM will be held at 10.30am on Saturday 10th November 2018 at

            Newbiggin Village Hall, Penrith. The clerk was in possession of the agenda and  

                        CALC Annual Report

            x)        An e-mail had been received advising that the Blennerhasset & Baggrow

                        Defibrillator was now operational on the wall of the school in Blennerhasset

204/2018 CLERKS REPORT

The clerk gave a report on matters that had arisen since the last meeting.

205/2018 ALLHALLOWS CENTRE

C. Mackenzie addressed the meeting and informed members that the Centre was busier than it had ever been, and the dishwasher had now been fitted.  She thanked the grant giving bodies and J. Mansfield for her research.

206/2018 DISTRICT AND COUNTY COUNCILLOR’S REPORTS

D. Wilson advised the meeting that the paper collections would be moving to monthly collections and new larger bins will be issued for that purpose.

J. Lister advised that the United Utilities pipeline was on schedule and on budget and there was a consultation on proposed improvements to the A595.

207/2018 PLANNING MATTERS

Applications for consultation

None

Decisions

None

(c) Appeals

None

Planning related correspondence

A letter had been received advising of the Allerdale Local Plan (Part2) Site Allocations Pre-Submission Consultation and that documents can be viewed either online or at any library.

208/2018 ACCOUNTS

i) The following accounts were approved for payment: -

T Gear    Newsletter       £45.00

Allhallows Centre                   Rent                    £7.00

WG & JB Hort. Serv.   Hedge Cuttings    £140.00

Paul Jackson   Tree works                £400.00

ii) Balances as at    

07.11.18 Current Account                             10698.19

07.11.18 Deposit Account       4472.82

        

209/2018 COUNCILLOR’S PORTFOLIO’S

R. Bowness advised that the allotments were very wet at this time and the council should be considering increasing the rent.  

G. Edmondson gave a report on the play park including moles and that the gate could not be closed. The clerk gave details of the ongoing negotiations regarding the estimates he had received for refurbishment/replacement of certain items. The clerk had applied for funding to the Big Lottery Awards for All for funding to replace the Adventure Trail. The chair will inform the Pest Control Officer and R. Bowness will attend to the gate.

S. Barton had given apologies and there was nothing new to report.

 

210/2018 HGV ON ALLHALLOWS CENTRE CAR PARK

This had been a temporary matter and the vehicle had now been removed.

211/2018 PLANNING FOR END OF WWI COMMEMORATIONS

J. Mansfield outlined the events in the parish and encouraged all as Parish Councillors

to attend at least one event over the weekend.

212/2018 VACANCIES

The clerk had received two applications for co-option to the council firstly from Margaret Dalgleish who was present but was asked to retire whilst the application was discussed. On the proposal of L Read and seconded by J. Mansfield it was RESOLVED to co-opt Margaret Dalgleish as councillor. Secondly a letter of application had been received from Margaret Bowness which was discussed and on the proposal of J. Mansfield and seconded by L. Read it was RESOLVED that Margaret Bowness be co-opted as councillor.

213/2018 SILVER BIRCH TREES AROUND BUSINESS PARK, FLETCHERTOWN

Jacksons had removed selected trees up to 50% but had submitted a report advising that due to rot from when the trees were topped his advice was that the remainder should also be removed. The condition of the trees had been seen by a few councillors. After discussion it was reluctantly agreed for safety reasons that the remainder should be removed and the council would look to re-plant more appropriate trees in the future.

214/2018 CONDITION OF BAGGROW LONNING

All hedges appeared to have been trimmed but the road surface remains of concern. There are potholes and those that have been filled are breaking up and water from defective drainage was washing away the road surface. J. Lister to contact Highways.

215/2018 B5299 FLETCHERTOWN

The damage to the footway in West Street, Fletchertown remains unresolved. J. Lister, to raise with Highways.

216/2018 BUS 39

Concerns were raised that Ellenvale Coaches who had taken over the Bus Route 39 were not calling at Watchhill and that the driver had indicated that he choose which ever route he wished. J. Lister to contact County Council and Clerk to contact the Traffic Commissioners to ascertain the approved/designated route.

 

217/2018 COMPLAINT AGAINST THE COUNCIL

The clerk had received a complaint against the council over its handling of the Fox Trap on the Allotments. In accordance with NALC LTN 9E (Complaint Handling) the council appointed the clerk to investigate the complaint and produce a report for consideration at the meeting on 6th February 2019. The complainant to be informed accordingly.

218/2018 CONSULTATION – PROPOSED IMPROVEMENTS TO THE A595

The meeting was advised of two consultation events regarding proposed improvements to the A595 to be held in Bothel Village hall on Wednesday 14th November 3pm-7pm and Saturday 17th November 10am – 2pm. All were encouraged to attend one of the sessions.

219/2018 TREE LIABILITY

The clerk advised members of a recent Court of Appeal decision regarding parish councils’ responsibility to have a risk based, planned and managed approach to the risks that tree on its land. It was agreed to have Jacksons to produce a report on the tree on land owned by the council.

220/2018 ALLOTMENT/HEN PEN CONDITIONS OF TENANCY

The council reviewed its current conditions and agreed to include the following for new tenants:

a) If they are sent two letters regarding the condition of their allotment or hen pen the tenancy will not be renewed.

b) If the land is not cultivated it must be kept cut.

c) Any new applicant for a tenancy must have lived in the parish for at least six months immediately prior to the application.  

The clerk to redraft the conditions for consideration at the next meeting

221/2018 PARKING - FLETCHERTOWN
This problem was raised but there is no immediate solution

222/2018 PROGRESS REPORTS

Any items for the next newsletter should be forwarded to the Clerk by mid-January 2019.

223/2018 ITEMS FOR NEXT MEETING

Flooding

 Condition of Baggrow Lonning

 Parking – Fletchertown

 Silver Birch Trees and other issues around Business Park

 Play Park estimates

Conditions – Allotments and Hen Pens

Damage to footway - Fletchertown

            Allotment Rents 2019/20

224/2018 DATE OF NEXT MEETING

The next meeting will be held on Wednesday 5th December 2018.

The meeting closed at 9.00pm

Signed……………………………….

  Chairman