Allhallows Parish Council
A meeting of the Allhallows Parish Council was held in the Allhallows Centre, Fletchertown, Aspatria on Wednesday 4th April 2018 at 7.30pm.
PRESENT: Messrs. M. Abbott, L. Read, C. Mackenzie, R. Bowness, J. Mansfield, S. Barton, B. Finlay (also Borough Councillor) and G. Edmondson
Also, Present: T. Gear (Clerk)
Apologies: G. Thompson, D. Wilson (Borough Councillor) and J. Lister (County Councillor)
Councillor M. Abbott in the Chair
72/2018 DECLARATIONS OF INTERESTS
On the proposal of R. Bowness and seconded by L. Read it was RESOLVED that the minutes of the meeting held on 7th March 2018 be approved and signed as a correct record.
73/2018 POLICE MATTERS
74/2018 PUBLIC PARTICIPATION
No members of the public were present, but the following matters were raised on their behalf: -
i) The condition of the B5299 continued to be in such a poor condition that it was considered dangerous to road users and there were deep ruts along side the carriageway decreasing the size of the verges which meant that there was a real danger to pedestrians. In view of the above the clerk was asked to invite Councillor Keith Little, the County Council portfolio holder for highways to the next meeting.
The CALC Circular for March had been received, circulated and there were no matters arising.
A letter of thanks had been received from the DCC Secretary of All Saints Church, Mealsgate for the council’s donation of £350.00 towards then upkeep of the churchyard.
A letter had been received from the Allhallows Community Centre Management Committee advising the council of some improvements they are planning to the centre which the council supported in principal but would wish to have sight of the plans when prepared.
Several changes to the Practitioners’ Guide were noted
76/2018 CLERKS REPORT
The clerk gave a report on matters that had arisen since the last meeting which included:
i) He had registered the council as Data Controller with the Information Commissioner’s Office and produced the certificate.
ii) The defective street lights at Brow Top and Baggrow Farm had been reported.
iii) The surveys from the Police and Utility Priority Register had been responded to.
77/2018 ALLHALLOWS CENTRE
C. Mackenzie addressed the meeting and congratulated the Centre Entertainment Committee for all their hard work. Upcoming events included Bingo on Friday night, Table top sale on 14th April, Pizza evening on 20th April and a Tea.
78/2018 DISTRICT AND COUNTY COUNCILLOR’S REPORTS
Apologies had been tendered from D. Wilson and J. Lister.
B. Finlay was recovering from an illness and indicted he had nothing to report from Allerdale Borough Council. A meeting was being arranged by Sue Hayman MP on the A596 for Friday 16th June 2018 6pm at a venue to be confirmed.
79/2018 PLANNING MATTERS
Applications for consultation
Planning related correspondence
i) The following accounts were approved for payment: -
Mr. Raven Rent £150.00
T Gear ICO Registration Fee £35.00
T Gear GDPR training(apportioned) £42.75
T Gear Clerks Salary/Account £530.24
T Gear Photocopying £26.80
ii) Balances as at
04.4.18 Current Account (8479.35) 11062.13
04.4.18 Deposit Account 4472.82
iii) The council assisted the clerk to complete the Annual Governance Statement 2017/18 which the Chair signed.
iv) The annual Accounting Statements for 2017/18 were approved and signed by the chair.
v) The council agreed that the annual gross income or gross expenditure did not exceed £25000 in the year of the account 31st March 2018 and wished to certify themselves as exempt from the limited assurance review under Section 9 of the Local Audit (Smaller Authorities) Regulations 2015 which was signed by the Chair.
81/2018 COUNCILLOR’S PORTFOLIO’S
R. Bowness stated that a new path and some drains had been installed on the allotments which everybody agreed had made a vast improvement. The clerk advised that all rents had been paid and he had continued to receive e-
G. Edmondson indicated that the Play Park was still wet and indicated that a few pieces of equipment require attention. It was agreed to wait for the forthcoming annual report before deciding the action to be taken
S. Barton stated that there had been a meeting of the Flood Group last week and some money was left over from the grant which they hoped to be able to buy some inflatable sacks. The information leaflet had now been delivered to all households.
82/2018 BAGGROW AND BLENNERGHASSET PLAYING FIELD
The clerk had not received any further communication from the group, but S. Barton informed the meeting there had been a meeting last week and it appears that money for grass cutting was still in the precept for Blennerhasset and Torpenhow Parish Council.
The group had written to Sue Hayman MP and she expected the clerk to receive a copy soon
83/2018 FLOODING RELATED ISSUES
No additional problems to report but the council were monitoring future works by other agencies.
84/2018 ALLHALLOWS CENTRE -
Three estimates had now been received but quoted for different work. The clerk to research the consultants report and see which accords with his requirements
85/2018 HEDGES AND CONDITION -
There had been no improvement and the clerk was asked to chase Highways for a response.
On vacancy remained.
87/2018 SILVER BIRCH TREES AROUND BUSINESS PARK, FLETCHERTOWN
This was ongoing with action being taken to kill the willow.
88/2018 GENERAL DATA PROTECTION REGULATION (GDPR)
The clerk explained the background and there was ongoing work to get the council compliant. He had prepared an action plan in accordance with the training which will be presented at the next meeting.
89/2018 PARKING -
This problem was raised but there is no immediate solution
90/2018 PROGRESS REPORTS
Any items for the next newsletter should be forwarded to the Clerk by mid-
91/2018 ITEMS FOR NEXT MEETING
Hedges – Baggrow Lonning
Parking – Fletchertown
Baggrow and Blennerhasset Playing Field
Silver Birch Trees and other issues around Business Park
The meeting closed at 8.45pm