Allhallows Parish Council
A meeting of the Allhallows Parish Council was held in the Allhallows Centre, Fletchertown, Aspatria on Wednesday 7th March 2018 at 7.30pm.
PRESENT: Messrs. M. Abbott, L. Read, C. Mackenzie, R. Bowness and G. Edmondson
Also, Present: T. Gear (Clerk)
Apologies: G. Thompson, J. Mansfield S. Barton B. Finlay (also Borough Councillor) and D. Wilson (Borough Councillor) J. Lister (County Councillor)
Councillor M. Abbott in the Chair
47/2018 DECLARATIONS OF INTERESTS
On the proposal of R. Bowness and seconded by G. Edmondson it was RESOLVED that the minutes of the meeting held on 7th February 2018 be approved and signed as a correct record.
49/2018 POLICE MATTERS
50/2018 PUBLIC PARTICIPATION
No members of the public were present, but the following matters were raised on their behalf: -
i) Street lights at Brow Top and Baggrow Farm in Baggrow were defective.
ii) The condition of the B5299 was now in such a poor condition that it was considered dangerous to road users and there were deep ruts along side the carriageway decreasing the size of the verges which meant that there was a real danger to pedestrians. In view of the above the clerk was asked to write to highways calling on them to close the road apart from access only until it is repaired with a copy to Sue Hayman MP
The CALC Circular for February had been received, circulated and there were no matters arising.
A letter had been received from Sue Hayman MP enquiring if the chair would attend a meeting to discuss the A596 which had been responded to positively.
Information and a survey had been received regarding the Ethical Standards in Local Government which members were encouraged to complete.
A number of e-
A letter of resignation had been received from Abigail Finnegan.
A letter had been received from All Saints Church seeking a donation towards the upkeep of the churchyard. On the proposal of M. Abbott and seconded by G. Edmondson it was agreed to donate £350.00.
52/2018 CLERKS REPORT
The clerk gave a report on matters that had arisen since the last meeting which included:
i) He had attended a training course on the General Data Protection Regulation and although there is conflicting advice there appears to be some work be done to bring the council up to speed. One of the first things is to notify the Information Commissioner’s Office that the council retains and processes data for which there will be a fee. The clerk to progress.
ii) An e-
54/2018 ALLHALLOWS CENTRE
C. Mackenzie was absent for this item, but a full report will be available at the next meeting.
55/2018 DISTRICT AND COUNTY COUNCILLOR’S REPORTS
Apologies had been tendered and no reports were available
56/2018 PLANNING MATTERS
Applications for consultation
Planning related correspondence
i) The following accounts were approved for payment: -
WG & JB Hort Serv. Hedge Cutting £90.00
Top Mark Pest Sols Pest control £55.00
All Saints Church Donation £350.00
ii) Balances as at
07.3.18 Current Account (4757.79) 7340.57
07.3.18 Deposit Account 4457.98
58/2018 COUNCILLOR’S PORTFOLIO’S
R. Bowness stated there was some work to be done to get some allotments ready to be let
which was in hand. The clerk advised that nearly all rents had been paid and he had received a letter and e-
G. Edmondson indicated that the Play Park was drying out slowly, but a few pieces of equipment require attention. The jungle climb required painting and the wooden walk was rotting and should be removed. It was agreed this work should be done and that the council would replace the items removed later in the year
59/2018 BAGGROW AND BLENNERGHASSET PLAYING FIELD
The clerk had not received any further communication from the group.
60/2018 FLOODING RELATED ISSUES
No additional problems to report but the council were monitoring future works by other agencies.
61/2018 ALLHALLOWS CENTRE -
Further estimates were still awaited.
62/2018 HEDGES AND CONDITION -
Highways had been advised of the condition of the lonning and its importance to Baggrow in case of flood. Several trees in the wood were now overhanging the road and needed trimmed back. Clerk had reported to highways but was asked to chase.
63/2018 DISUSED RAILWAY BRIDGE, MEALSGATE
The clerk had sent an e-
There are now two vacancies and a letter had been received from Liz Greenhow 3, South Street, Fletchertown who offered herself for co-
65/2018 SILVER BIRCH TREES AROUND BUSINESS PARK, FLETCHERTOWN
Discussions are ongoing with the business proprietor who was prepared to replace the trees at the rear of the units with a beech hedge. . It was agreed that this was acceptable to the council and that works to other trees along the front of the site were ongoing.
66/2018 RISK ASSESMENT
As part of the annual audit process the clerk produced a draft Risk Policy which was approved and signed by the Chair.
67/2018 EFFECTIVENESS OF THE INTERNAL AUDIT 2016/17
The above was considered, and it was agreed to appoint Mr. P. Wilson as Internal Auditor for 2017/18.
68 UTILITY PRIORITY SERVICE REGISTER
The council were made aware of the contents of an e-
69/2018 PARKING -
This problem was raised but there is no immediate solution
70/2018 PROGRESS REPORTS
Any items for the next newsletter should be forwarded to the Clerk by mid-
71/2018 ITEMS FOR NEXT MEETING
Hedges – Baggrow Lonning
Parking – Fletchertown
Baggrow and Blennerhasset Playing Field
Silver Birch Trees and other issues around Business Park
Mealsgate disused railway bridge
The meeting closed at 8.30pm